Learn the concept of event management for free. This article will provide you detailed concept of what is event management and what are the roles of event planner.
In today's world, everyone wants to celebrate their occasions. Past some year, the trend of socializing and celebration have been increased tremendously. Because of busy schedule and not having the time to manage their own events, people are hiring event management companies to plan and execute their dream events.
In a layman’s term, Event is “something that happens which is important or unusual”. Likewise, meaning of event in event industry is "gathering of people at some place, for some purpose". The purpose can be celebration, learning, sports, religious, reunion, marketing etc. Every event differs in their size, investment, place, people and context.
Now the question comes as to what is event management?
Q- What skills are required for event management?
Top 10 skills are as below:
Flexibility, Negotiation, Time management, Communication skills, Critical thinking, Customer relationship, Teamwork, Creative mind, Ability to work under pressure and meet deadlines, Good networking skills
(To read the full article in detail also see : Top 10 skills of event managers)
This article provides you a detail knowledge about what is event management and who are event managers. Apart from this, you also get to know what are the roles of event planner. We have some more articles on event management concepts so just go through it.
So guys what you think about event management tell me in the comment box :)
In a layman’s term, Event is “something that happens which is important or unusual”. Likewise, meaning of event in event industry is "gathering of people at some place, for some purpose". The purpose can be celebration, learning, sports, religious, reunion, marketing etc. Every event differs in their size, investment, place, people and context.
Remember,
you may have attended many weddings, meetings, inaugurations, parties, workshops,
trade fairs etc., what are all these? So there you go to understand what event is
all about?
Everyone in their life have
attended at least one of these events or rather I would like to say, in this
era people attends one or more events a day because every corner of world,
every activity of people are now a part of event.
Here events
are carried out with the motive of awareness, for profits and sometimes for
enjoying certain occasions. Thus event is a huge term in itself.
As event is
now not a new term in this 21st century but still today people are
confused with what is event management and who are event managers? So why does
it happen? Many event managers & their vendors frequently have this
discussion as to why their clients, friends & relatives are not being able
to understand what their job profile is, or what are their roles and
responsibilities.
It is just
because event management has diverse set of job titles, work profile
and also involved in various types of events.
So let’s move forward
to know the concept of two broad terms.
Now the question comes as to what is event management?
Here in
simple definition, event management is a process of planning an event. But what
type of planning and for which type of event?
Isn’t that a great question? So if we look at it with a broader term, it
is a process of combination and proper arrangement of various essential
elements to be provided to clients at a right time, at a right place.
These are
backed with various processes such as visualizing client’s demand, planning,
organizing, budgeting, finding alternatives, comparing and executing smoothly.
Here the
combination and arrangement of elements includes a diverse set of client’s
expectations, materials, manpower, uniqueness, flexibility and other such aspects.
Have you ever came across situations like, when someone asks you “what do you
do”, and if you reply as “Event
Management”, you most likely will receive follow-up questions regarding
what exactly that means.
Being in event management profession, it is necessary
for event companies to understand the desire and dream of their client and
accordingly show the correct direction to fulfill that dream events. Thus for
this it is mandatory for event companies to regularly update themselves about
current trends in market and also to propagate unique ideas.
Being
working in event industry, you might be asked if you're a party
planner or a meeting planner. In the event planning profession, the job
titles are as diverse and numerous as the services offered to the clients, and
it can often be difficult to describe and differentiate one from the other.
It
can be challenging when preparing an event planning portfolio, looking for
work, or at times, working with a client who does not have the correct
understanding of your job function and responsibilities. There are various types of events
which are categorized as per their context and purpose.
It can start from a baby shower to
baby welcoming, from engagement to the farewell of the bride, from company
inauguration to the company’s 100th year celebration, from birth place to the
graveyard, from a local singer to the mega concerts, from small birthday treat
to the grand party, thus now people has developed tendency to integrate event
industry all over their work and celebrations.
IMAGE is a key word today. People spends huge
amount on events even to keep their head high. It is very important for event management
companies to specify types of events as their specialty in
their websites or business portfolio. This will help clients to get the best
out of those event companies. Also you will be amazed to know the history, size & growth of event industry.
Now you may be curious to know, who are event managers?
If you've
ever attended a wedding, birthday party, corporate event and marveled at how
successful the event was, chances are the occasion was the work of an event managers/planners.
Yes, event manager is a post of a great responsibility. It is a clubbed with
hundreds of services & ideas to plan, to arrange & to get executed by all
the agencies at right time and at right place. The main job of event managers
is to satisfy clients with their services. And yes, only happy clients can pay
off the fully to event companies.
Just managing things and earning high lot profits by event managers is just a myth !!!
Event managers are called to be born with qualities and skills (see this article to know more about
the skills of event manager and future scope) like risk management, time management,
communication skills, smart work, team building, leadership skills, extrovert,
designers, crisis management and any more….
It is truth
that event managers works out of their comfort zones like they have to
sacrifice their sleep, food, quality time with near and dear ones, their own family
occasions etc.
There is no
time limit for event managers as their services are called to be 24*7 and one
of the toughest services across all fields. Thus event managers have had to be
flexible in their working hours.
But what can be called as a credentials to all
event managers are that they have explored 360 degree of life experience
because event includes all field basic to pro knowledge like production,
designing, internet surfing, science, medical, retailing, food & beverages,
artist, travelling and any more…
So event managers are not just managers ….!!!
There is
hell lot of things involved with these two words as “EVENT MANAGER”. Also it is not everyone’s cup of tea.
It is
considered that event managers have to be mentally & physically strong with
the situations and for financial aspects they have to be a guy who can do the
best to fit their client’s budget into their dream event.
No one is gonna
tell you about this bitter truth when you express your dream to become an event
manager. All this comes with experience
and exploration.
If anyone willing to enter into event industry as an event
manager then it is also very essential to properly study the future scope and jobs of event manager.
Now let’s
catch on some roles of event managers…
All these
roles are specified during the pre-event checklist and it is assigned to the
right people:
- Selecting
the venues and reserving.
- Coordinating with
various vendors inside and outside of venues.
- Engaging
speakers or entertainment to keep hold on audience or guests.
- Arranging
for logistics of manpower, materials and guests.
- Obtaining
necessary permits and appropriate insurance during pre-events
checklist with officials.
- Compliance
with health and safety standards for event team, guests and vendors.
- Developing
emergency contingency plans.
- Crisis
and situation management at the event is essential.
- Designing
a security plan.
- Monitoring
of the event.
- Follow
up with the clients and vendors.
Some FAQ's
Q- What is Event Management Meaning?
In simple words, event management is as process of planning, organising, evaluation, budgeting, arrangements and combinations of various materials, manpower, ideas etc to successfully plan any type of events.
Q- What skills are required for event management?
Top 10 skills are as below:
Flexibility, Negotiation, Time management, Communication skills, Critical thinking, Customer relationship, Teamwork, Creative mind, Ability to work under pressure and meet deadlines, Good networking skills
(To read the full article in detail also see : Top 10 skills of event managers)
Q- What is the function of event management
There are some management functions of event management such as
1- Planning: It is a process or function where an event manager/ event planner aims to organise any event. It includes meeting with clients, presentation, ideas, approval etc. It is an initial process in event management,
2- Organising: After meeting and idea approval, time comes for organising and arranging the same.
3- Staffing: Event management is not a one man army game. it reuire a hard and mat work of whole team and workforce. s it is necessary to properly recruit and select your event workforce.
4- Directing: It is an important task for event planner or manager to direct workforce and agencies to work according to the client's meeting.
5- Controlling: Control prevents the wastage of manpower or resource. Likewise every businesses, event manager have to control the wastage of all types of resources in order to control the costs, materials, man-hours etc.
Q- What are the roles of event planner.
There are major 11 roles of an event manager.
See the above article to know the roles of event managers in details.
So guys what you think about event management tell me in the comment box :)
2 comments
Click here for commentsNice introduction for both topic
ReplyGreat Article Cloud Computing Projects
ReplyNetworking Projects
Final Year Projects for CSE
JavaScript Training in Chennai
JavaScript Training in Chennai
The Angular Training covers a wide range of topics including Components, Angular Directives, Angular Services, Pipes, security fundamentals, Routing, and Angular programmability. The new Angular TRaining will lay the foundation you need to specialise in Single Page Application developer. Angular Training